Effective date of the version: March 31, 2008
Mail:Medical Group Management Association (MGMA)
104 Inverness Terrace East
Englewood, CO 80112 USA
Phone:303.799.1111 (toll-free at 877.275.6462)
This Web site (this “Site”) is owned and operated by Medical Group
Management Association ("MGMA"). MGMA operates this Site on behalf of
itself and the American College of Medical Practice Executives (ACMPE),
the MGMA Center for Research (MGMA CFR), MGMA Services, Inc. (MGMA
Services) and ACMPE Scholarship Fund, Inc. (ACMPE SFI) (collectively,
together with MGMA, “we,” “us,” “our” and “the MGMA Entities").
the MGMA Entities use, share and protect the personal information we
collect through this Site. “Personal information” is information that
identifies you personally, either alone or in combination with other
information. Personal information may include, for example, your name,
address, email address, credit card information and the information you
provide when you join MGMA/ACMPE.
Please feel free to browse this Site; however, your access to and use
Site, you are agreeing to the collection, use, and disclosure of your
consent to the collection, use, and disclosure of your personal
use this Site.
time and without prior notice, by posting the revised version on this
Site. These changes will be effective as of the date we post the revised
version on this Site. Your use of this Site following any such change
constitutes your agreement that all personal information collected from
notice at the top of this page for at least 30 days after the new
effective date. Unless the change is a minor change (such as a change in
our contact information) or a non-substantive change (such as the
also post notices on our home pages and/or on the relevant pages of this
Site for 30 days after the new effective date to alert you to the
page of this Site.
Before you may use certain areas of this Site, for example, before
you participate in our MGMA Member Community or a benchmark survey, you
may be asked to indicate your acceptance of certain special terms and
conditions by clicking on a button marked “O.K.” or “I agree.” Any
special terms and conditions to which you agree will supplement and
areas of this Site.
by “privacy notices” posted on this Site. For example, certain pages of
this Site contain privacy notices providing details about the personal
information we collect on those pages, why we need that information, and
choices you may have about the ways we use that information.
Some of the online courses offered by MGMA or ACMPE are provided by
Policy, will apply to the personal information we collect when you
register for or participate in those courses. The third party’s privacy
policy will be posted online within the course information.
What Personal Information Do We Collect Through This Site?
Information You Provide to UsWe collect the personal
information you knowingly and voluntarily provide when you use this
Site, for example, the information you provide when you become a member,
create an account, purchase products, register for an educational
event, participate in a forum, subscribe to e-newsletters, participate
in a member satisfaction survey, or send us questions and comments using
our “contact us” page. This information may include, for example, your
name, address, e-mail address and phone number; information about your
organization; credit card information; and information about your
Information Sent to Us by Your Web BrowserWe collect
information that is sent to us automatically by your Web browser. This
information typically includes your IP address, the address of the Web
page you were visiting when you accessed this Site, the name and version
of your operating system and browser, and the date and time of your
visit. The information we receive depends on the settings on your
network or Internet Service Provider (ISP). Please check with your
network administrator or ISP if you want to learn what information your
browser sends or how to change your settings.
The information provided by your browser and stored in our web server
logs does not identify you personally. We use this non-personal
information primarily to create statistics that help us improve this
Site and make it more compatible with the technology used by our
visitors. In addition, under appropriate circumstances, for example, if
we receive a subpoena or suspect fraud, we may share our Web server logs
– which contain visitors’ IP addresses – with law enforcement
authorities or others who may use that information to trace and identify
individuals. To learn more about the ways we may share personal
information, send an e-mail to firstname.lastname@example.org.
Information We Collect Using Cookies
We use "cookies" to
collect information and support certain features and functionality of
this Site. A cookie is a small text file that is placed on your hard
disk by a Web server or that is stored in your computer’s memory for the
statistical information about the ways visitors use this Site – which
pages they visit, which links they use, how long they stay on each page
and how often they return. This information is known as “click-stream
information” and does not include your personal information.
If, however, you have created a user identity on one of your visits
to this Site (for example, by creating an account), we may link the
information collected by cookies to information that identifies you
personally. When you log into our Site, your MGMA ID number, e-mail
address, name and other information may be stored in a cookie and used
to customize your experience on the site. For example, we may use this
information to display your e-mail forum subscriptions and other
preferences, and to allow you to update your personal information in our
If you do not wish to receive cookies, you may set your browser to
reject cookies or to alert you when a cookie is placed on your
computer. You may also delete our cookies as soon as you leave this
Site. Although you are not required to accept our cookies when you
visit this Site, if you set your browser to reject cookies, you will not
be able to use all of the features and functionality of this Site.
Information We Collect Using Web Beacons, Clear Gifs, and Similar Web Technologies.
addition to cookies, we may also use “Web beacons,” “clear gifs,” and
similar Web technologies to collect information about our visitors and
the ways they use this Site. For example, if we send an e-mail to you,
the e-mail may contain a Web beacon. The Web beacon sends a signal back
to us when you open the e-mail so that we can track the effectiveness
of our e-mail campaigns. The information we collect using these
technologies does not identify you personally, however we may link this
information to information that identifies you personally, such as your
Information We Collect From Other Sources
We may update and
supplement the information collected through this Site with information
we collect in other ways, for example, information you provide to us
when you register for a conference off-line.
How Do We Use Your Personal Information?
We may use the personal information collected through this Site
- to provide you with the information, products and services you request or purchase;
- to contact you with member information;
- to provide you with a personalized online experience;
- to contact you about products, services, research studies and
surveys, membership offers and other information and offers we believe
will be of interest to you;
- to invite you to participate in benchmark surveys;
- to invite you to participate in marketing surveys or to provide feedback to us;
- to publish an online Member Directory or create a networking area within this Site as described below;
- to contact you with information and notices related to your use of this Site;
- to better understand your needs and interests;
- to improve the content, functionality and usability of this Site;
- to improve our products and services;
- to improve our marketing and promotional efforts;
- for security, credit or fraud prevention purposes; and
- for any other purpose we identify in a specific Privacy Notice.
Online Member DirectoryMGMA may publish contact and
biographical information about members and information about their
organizations in the MGMA online Member Directory which is available to
other members, affiliate members and partners. This information may
include, for example, a member’s name, address, telephone number, fax
number and e-mail address; the name, address, telephone number, fax
number and email address of the member’s organization; the size of the
organization; and information about the areas of practice and
specialization. Our Terms and Conditions of Use
expressly prohibit “harvesting” e-mail addresses published on this Site
for solicitation purposes. If you wish to only have your name and not
any contact or other personal information published in our online Member
Directory, you may suppress your contact information by sending us an
e-mail, or calling MGMA toll-free at 877.ASK.MGMA (275.6462), ext.
1889. To send us an e-mail, please click here.
Our plans for this Site include enhancing our Member Directory using
social networking technology. If and when our networking site is ready,
we will transfer the information in our Member Directory to the
networking site and invite you to update and supplement your page. We
will also give you the opportunity to not allow disclosure of your
contact information at any time following the instructions we provide.
With Whom Do We Share the Personal Information We Collect Through This Site
We may share the personal information we collect through this Site as
described below and in any applicable click-through agreements or
privacy notices. Please send an e-mail to email@example.com
to learn about the choices you have about the ways the MGMA Entities
share your personal information. Except as noted below or in the
applicable click-through agreement or privacy notice, the MGMA Entities
do not sell or rent telephone numbers, e-mail addresses or fax numbers
of members or customers of the MGMA Entities or others who communicate
contact information to the MGMA Entities or whose contact information
has been otherwise obtained by the MGMA Entities.
Our Service Providers.
The MGMA Entities may share your
personal information with companies (including our affiliates) that
perform services on our behalf, for example, companies that help process
credit card payments. Our service providers are required by contract
to protect the confidentiality of the personal information we share with
them and to use it only to provide specific services on our behalf.
Select Third PartiesThe MGMA Entities may from time to time
share their e-mail and postal mailing lists with carefully selected
organizations so that they may contact you with information and offers
that we believe will be of interest to you.
Information submitted through this
Site is a business asset of the MGMA Entities and will become part of
our normal business records. Your personal information may be
transferred to another entity (either an affiliated entity or an
unrelated third party) in connection with a merger, reorganization,
dissolution or similar corporate event. If such a transfer were ever to
occur, the acquiring entity’s use of your personal information will
agreements or privacy notices, and the privacy preferences you have
expressed to us.
Government and Legal Disclosures
We may disclose the
personal information we collect through this Site, when we, in good
faith, believe disclosure is appropriate to comply with the law (or a
court order or subpoena); to prevent or investigate a possible crime,
such as fraud or identity theft; to enforce our Terms and Conditions or
other agreements that govern your use of this Site; or to protect the
rights, property or safety of the MGMA Entities, our members or others.
What Choices Do You Have?
The MGMA Entities respect your right to make choices about the ways
we collect, use and disclose your personal information. We generally
ask you to indicate your choices at the time and on the page where you
provide your personal information.
You may browse this Site without providing any information that
identifies you personally and may choose not to provide the information
we request, although this may mean that you can not make a purchase or
take advantage of other features of this Site.
You may cancel your subscription to any
e-mail forum, e-newsletter or other e-mail services at any time by
following the instructions contained at the end of the particular
newsletter or e-mail. You may also manage your subscriptions by clicking
on “My Profile” on MGMA.com, by sending us an e-mail, or calling MGMA
toll-free at 877.ASK.MGMA (275.6462), ext. 1889. To send us an e-mail,
please click here.
All Email Communications
You may “opt out” of receiving all
e-mail communications from the MGMA Entities by following the
instructions contained in the last e-mail communication you received, or
by sending us an e-mail, or calling MGMA toll-free at 877.ASK.MGMA
(275.6462), ext. 1889. To send us an e-mail, please click here.
Email and Postal Mailing Lists
From time to time, the MGMA
Entities may share their e-mail or postal mailing lists with carefully
selected third parties so that they may contact you regarding products,
services or offers that we believe will be of interest to you. If you
do not wish your personal information to be shared in this manner, you
may “opt-out” at any time by sending us an e-mail, or calling MGMA
toll-free at 877.ASK.MGMA (275.6462), ext. 1889. To send us an e-mail,
please click here.
If you have questions about these options, please send an e-mail to firstname.lastname@example.org or call MGMA toll-free at 877.ASK.MGMA (275.6462), ext. 1889.
How Can You Update or Correct Your Personal Information?
You may update your personal information, including your name,
contact information, and privacy preferences at any time by clicking on
“My Profile” at MGMA.com. You may also update your personal information
by sending us an e-mail or calling MGMA toll-free at 877.ASK.MGMA
(275.6462), ext. 1889. To send us an e-mail, please click here.
Unsolicited Comments and Feedback
Unless subject to a separate agreement between you and any of the
MGMA Entities, any feedback, data, answers, questions, comments,
suggestions, ideas or the like (collectively, “Feedback”) that you send
to us through this Site will be treated as nonconfidential and
nonproprietary. The MGMA Entities assume no obligation to protect such
Feedback from disclosure and will be free to reproduce, use and
distribute the Feedback to others for any purpose and without
restriction. By submitting Feedback through this Site, you are granting
the MGMA Entities a non-exclusive, unrestricted, perpetual and
irrevocable license to use your Feedback and any related know-how for
any purpose whatsoever, without compensating you in any way, including,
but not limited to, developing and marketing products and services
incorporating such Feedback.
MGMA uses industry-standard encryption technologies when transferring
and receiving payment data. We have security measures in place to
protect against the loss, misuse or alteration of personal information
that we have collected from or about you. MGMA is compliant with the
Health Insurance Portability and Accountability Act for any data it may
collect that is subject to this regulation. It is important that you
understand, however, that no Web site or database is completely secure
or “hacker proof.” You are also responsible for taking reasonable steps
to protect your personal information against unauthorized disclosure or
misuse, for example, by protecting your passwords.
Links to Other Web Sites
This Site may contains links to Web sites that are owned and operated
personal information collected on any third-party Web site. In most
cases, third-party Web sites have their own policies regarding privacy.
before using the site or providing any personal information about
Children and Minors
This Site is not directed at nor targeted to minors (under the age of
18). We do not use this Site to knowingly solicit personal information
from or market to minors, and we ask that if you are a minor you not
submit any personal information to us. If we learn that a minor has
provided personal information to us through this Site, we will use
reasonable efforts to remove such information from our databases.
The MGMA Entities strive to maintain the privacy standards outlined
MGMA Department of Communications and Marketing at email@example.com or call toll-free 877.275.6462, ext. 1358.